Exhibition & event hospitality

Coffee Cart for IDEX and NAVDEX 2027 Hospitality, ADNEC Abu Dhabi, 21–25 January 2027

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IDEX and NAVDEX 2027 are confirmed by the organiser for 21–25 January 2027 at ADNEC, Abu Dhabi. They are defence and naval-defence exhibitions with security-screened access, large exhibitors and national pavilions. ADNEC provides in-house catering, so the first question is not price but whether an outside operator may serve at all. We help you ask the organiser and ADNEC, and where in-hall service is not possible we plan hospitality around the show. ROAST is Dubai-based, our team travels to Abu Dhabi, and each event is quoted individually. We reply within one working day (Monday to Friday).

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Full price list: see the corporate rate card 2026 →

Prices as published on this page on 14 October 2026, ex 5% VAT.

Quick answers

When are IDEX and NAVDEX 2027?
21–25 January 2027 at ADNEC, Abu Dhabi, confirmed by the organiser.
Can ROAST serve inside ADNEC?
ADNEC runs in-house catering. Whether an outside operator may serve is for ADNEC and the organiser to confirm. We help you ask and do not promise approval.
How is Abu Dhabi priced?
Published Dubai cart prices are the base (from AED 3,000 half-day, AED 4,500 full-day, ex 5% VAT). The Abu Dhabi quote adds travel, crew and set-up lines where they apply.

Dates, venue and status

IDEX and NAVDEX 2027: 21–25 January 2027, Abu Dhabi National Exhibition Centre (ADNEC). Date status: confirmed by the organiser. Check dates and access rules with the organiser before you commit.

Where a cart fits around a defence exhibition

Access to the halls is screened and catering is controlled by the venue, so plan hospitality in the places you are allowed to run it.

  • ✦Exhibitor and national-pavilion hospitality, where ADNEC and the organiser approve outside service
  • ✦Delegation receptions at hotels and offices around the show
  • ✦Pre-show breakfasts for your team and visiting guests
  • ✦Karak and gahwa service for a majlis-style welcome

Venue and approval: we help you ask, we never promise it

ADNEC runs in-house catering, and stand catering is an ADNEC service. Whether an outside operator may serve on a stand or in a hosted area is for ADNEC and the organiser to confirm, per the venue's exhibitor manual. We help you ask, and we do not promise approval. Access to the show is restricted and security-screened, so passes and vehicle access are confirmed with the organiser before any plan is final.

  • ✦Approval comes from the organiser and the venue, not from us
  • ✦We read the rules with you per the venue's exhibitor manual or the host's rules
  • ✦Deposit only after the route is confirmed; refunded in full if approval is later declined
  • ✦If in-venue service is not approvable, we propose an off-venue plan

Published prices

Published prices only. Abu Dhabi events are quoted per event, so the written quote lists the package first and then travel, crew and set-up lines before you confirm. Our Dubai prices are the base.

  • ✦Espresso Bar: half-day, 1 barista, from AED 3,000
  • ✦Signature Bar: full-day, 2 baristas, from AED 4,500
  • ✦Coffee + Karak Experience: full-day, karak and gahwa station with a dedicated server, plus Cha Cha Chai street food (vada pav, samosa pav and momos; quantities confirmed on your quote), from AED 5,900
  • ✦Add-ons: extra hour AED 400, relief barista AED 600/day, karak station à la carte from AED 900/day, branded cups from AED 750
  • ✦All prices ex 5% VAT; tax invoice with TRN; purchase orders accepted; any venue or organiser fees are itemised separately

Booking window

Stand catering at ADNEC is arranged through the venue, and approvals for security-screened events take time. If you want a barista bar in your plan for 21 January, ask the organiser for the exhibitor manual now and send us the relevant pages; we reply within one working day (Monday to Friday) with what is possible and what is not.

A 50% deposit confirms your dates. We take it only once your service route is confirmed, and it is refunded in full if approval is later declined. Notice starts at 5 working days for private and corporate events and runs to 2 to 3 months for major exhibitions, because badges, power orders and venue approvals take time.

How it works

1. Enquire with the event, venue, hall or host, dates and expected guests. We reply within one working day (Monday to Friday) with an itemised quote and a technical pack. 2. We confirm the service route with the organiser or venue through the exhibitor manual or the host's rules. 3. Route confirmed: the 50% deposit locks your dates (purchase order accepted; refunded in full if approval is later declined). 4. Power, water, storage, access and passes are fixed with your contractor or host from the technical pack. 5. We set up in your window and serve every open day.

Common questions

When are IDEX and NAVDEX 2027?

21–25 January 2027 at ADNEC, Abu Dhabi, confirmed by the organiser.

How much does a coffee cart cost for IDEX and NAVDEX 2027?

Published day rates, ex 5% VAT: from AED 3,000 half-day (1 barista), AED 4,500 full-day (2 baristas), and AED 5,900 full-day with a karak and gahwa station and Cha Cha Chai street food included. Abu Dhabi events are quoted per event: travel, crew and set-up appear as their own lines before you agree. Your itemised quote arrives within one working day (Monday to Friday).

Does ADNEC allow outside caterers?

ADNEC provides in-house catering and stand catering is an ADNEC service. We have not seen a published outside-caterer policy, so we ask ADNEC and the organiser with you. We cannot promise approval.

What if in-hall service is not allowed?

We propose hospitality around the show instead: a breakfast or reception for your team and delegation at a hotel or office, quoted per event.

Is approval to serve certain?

No. Approval belongs to the organiser and the venue, and we cannot promise it. We help you ask through the exhibitor manual or the host's rules and tell you the answer before you pay. A 50% deposit confirms your dates. We take it only once your service route is confirmed, and it is refunded in full if approval is later declined. Notice starts at 5 working days for private and corporate events and runs to 2 to 3 months for major exhibitions, because badges, power orders and venue approvals take time.

How early should we enquire for IDEX and NAVDEX 2027?

Stand catering at ADNEC is arranged through the venue, and approvals for security-screened events take time. If you want a barista bar in your plan for 21 January, ask the organiser for the exhibitor manual now and send us the relevant pages; we reply within one working day (Monday to Friday) with what is possible and what is not.

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