Decision guide

Coffee cart venue requirements checklist for Dubai

Before a ROAST coffee cart arrives, a Dubai venue needs to confirm power, water, space, access, setup timing and any venue approval. ROAST publishes the booking terms: delivery, setup and teardown in Dubai are included, a 50% deposit confirms the date, and notice starts at 5 working days. It does not publish a power, water or footprint figure on its cart pages, so those are confirmed on your quote. Use the printable list below.

Terms as published on this site on 13 October 2026. Prices ex 5% VAT.

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The short version

Included: delivery, setup and teardown in Dubai, with the cart price from AED 3,000 (half day) or AED 4,500 (full day).
Confirmed on your quote: power, water, space, access and setup timings. No figures are published for these.
Deposit and notice: 50% deposit confirms the date; from 5 working days' notice, 2 to 3 months for major exhibitions.
Shows and halls: outside food and beverage needs organiser or venue approval first.

What ROAST publishes, and what the quote confirms

Where ROAST has not published a figure, the table says so rather than guessing.

What to confirm	What ROAST publishes	Where it is confirmed
Power	No figure on the cart pages. For stands: exact power requirement, including 24-hour supply for overnight refrigeration	Your quote; the technical pack for stands
Water and waste	No figure. For stands: water arrangement and waste handling, in writing	Your quote; the technical pack for stands
Space and storage	No footprint figure. For stands: cart footprint and clearance, and back-of-stand storage	Your quote; tell us your stand size
Indoors or outdoors	Sets up indoors or outdoors: hotel ballrooms, lobbies, DWTC and Expo City stands, outdoor venues	Your venue
Access and setup window	Arrives within your build-up or early-access window; no setup duration published	Timings confirmed in writing on your quote
Setup and teardown	Included with every cart package in Dubai; last-day teardown within the hall's marshalling window for shows	Included in the price
Venue approval and fees	Outside food and beverage on a stand needs organiser or venue approval; venue or organiser fees are itemised separately	Your quote
Date, deposit and notice	50% deposit confirms the date; from 5 working days' notice (2 to 3 months for major exhibitions)	Your quote

Power, water and space

For exhibition stands, every quote comes with a written technical pack before you pay anything: the exact power requirement (including whether you need 24-hour supply for overnight refrigeration, which is a separate line on venue order forms), cart footprint and clearance, back-of-stand storage, water arrangement, waste handling and setup timings. It is written so you can forward it to your stand contractor before design freeze and the venue's power-order deadline. For any other venue, send the address, date, hours and headcount; the cart pages publish no figures, so the setup is confirmed on your quote.

Access, setup and teardown

The crew arrives within the build-up or early-access window your venue allows, and setup timings are confirmed in writing for your run-sheet. Delivery, setup and teardown within Dubai are included in the cart price, with no separate service charge. At shows, last-day teardown follows the hall's marshalling window, and ROAST completes the contractor and personnel badge forms with you. Building access and loading for a regular venue are not published; they are confirmed on your quote.

Deposit (عربون), notice and approvals

For coffee carts and live stations, a 50% deposit confirms your date; purchase orders are accepted. Notice starts at 5 working days for private and corporate events and rises to 2 to 3 months for major exhibitions, because badges, power orders and venue approvals take time. At DWTC and Expo City, outside food and beverage on a stand generally needs organiser or venue approval through the exhibitor manual. The deposit is taken only once that route is confirmed and is refunded in full if the venue later declines. Venue or organiser fees are itemised separately on the quote, and the invoice is a VAT tax invoice with TRN.

Printable checklist

Print this page or copy the list. Anything marked “confirmed on your quote” is not published as a figure, so ask for it in writing.

Date and hours

☐ Event date, start time and end time (half-day cart up to 4 hours, full-day up to 8 hours)
☐ Venue address, and room or stand number
☐ Indoors or outdoors
☐ Headcount (about 100 for a half-day cart, about 200 for a full-day cart)

Site (all confirmed on your quote)

☐ Power requirement
☐ Water arrangement and waste handling
☐ Cart footprint and clearance
☐ Storage
☐ Access for the crew on the day
☐ Setup and teardown timings, in writing

Approvals

☐ Venue or organiser approval for outside food and beverage (exhibition halls)
☐ Crew passes or badges where the venue requires them (for shows, ROAST completes the forms with you)
☐ Venue or organiser fees, itemised separately on the quote

Booking

☐ Notice: from 5 working days for private and corporate events; 2 to 3 months for major exhibitions
☐ 50% deposit (عربون) to confirm the date; purchase order and billing entity name if you pay by PO
☐ Add-ons: extra hour AED 400, extra barista AED 600, standalone karak and gahwa station AED 900 a day, custom branding from AED 750

Get a quote Prefer a call back?

Not sure which format fits the venue? Compare cart or station, or work out quantities with how much coffee for 50, 100 or 200 guests. Send the date, venue, hours and headcount and we reply within one working day (Monday to Friday).

Common questions

What power does a coffee cart need?

ROAST does not publish a power figure on its cart pages. For exhibition stands, the technical pack sent with every quote states the exact power requirement, including whether you need 24-hour supply for overnight refrigeration. For other venues, the requirement is confirmed on your quote.

Exhibition carts

Does a coffee cart need a water connection?

ROAST does not publish a water figure. The technical pack for stand quotes covers the water arrangement and waste handling in writing, before you pay anything. For other venues, tell us the venue and the quote confirms what the setup needs.

Cart cost and details

How much space does a coffee cart need?

No footprint is published. For stands, the technical pack gives the cart footprint and clearance and the back-of-stand storage needs, and ROAST confirms fit once you tell us your stand size. For other venues the space is confirmed on your quote.

Power, water and space

How long does setup take?

ROAST does not publish a setup duration. The crew arrives within the build-up or early-access window your venue allows, and setup and teardown timings are confirmed in writing for your run-sheet. Delivery, setup and teardown in Dubai are included in the cart price.

Access and setup

How much notice and deposit does a coffee cart need?

From 5 working days' notice for private and corporate events, and 2 to 3 months for major exhibitions. A 50% deposit confirms the date, and purchase orders are accepted. Every booking comes with a VAT tax invoice with TRN.

Deposit and notice

Who arranges venue approval at DWTC or Expo City?

Outside food and beverage on a stand generally needs organiser or venue approval through the exhibitor manual. ROAST works through that approval route with you and takes the deposit only once the route is confirmed. It is refunded in full if the venue later declines.

GITEX coffee cart

Keep planning

Sources on this site: Coffee cart hire · Cart cost · Exhibition carts · GITEX · Corporate FAQ.

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Licensed halal UAE F&B operator
VAT tax invoice with TRN
ROAST since 2018 · Cha Cha Chai since 2013
Dubai-based