Coffee for government and public sector offices and events in Dubai: what procurement teams can check
Government and semi-government offices buy coffee the way they buy everything else: against a written quote, a purchase order and a proper tax invoice. This page is for administration and procurement teams in Dubai who need pantry coffee, meeting hospitality or a coffee cart for a public event. It lists what we publish for buyers, which package fits each use, and how an order runs from enquiry to invoice.
Terms as published on our corporate pages on 13 October 2026. Prices ex 5% VAT.
Quick answers
- What documents does a buyer receive?
- Every order carries a VAT tax invoice with our TRN, with 5% VAT shown separately and no service charge. Purchase orders are accepted, and a procurement pack with trade licences, VAT registration and compliance documents is available on request.
- Procurement facts
- How long is a quote valid?
- We reply within one working day (Monday to Friday) with a written, itemised quote that stays valid for 14 days.
- How an order runs
Typical occasions
Public sector buyers usually brief us on one of three needs.
- Office pantry coffee for a department or a floor, billed monthly against a purchase order.
- Meetings and delegations, where a boardroom flask or an Arabic gahwa flask with dates is on the table before guests arrive.
- Public and staff events such as an open day, a forum or an awareness day, where a coffee cart serves a crowd.
What we publish for buyers
Everything below is stated on our corporate pages today.
| What a buyer checks | What we publish |
|---|---|
| Invoice | A VAT tax invoice with our TRN on every order. 5% VAT is shown separately and there is no service charge. |
| Purchase orders | Accepted. Give us the PO or LPO number and the billing entity name exactly as it should appear on the invoice. |
| Recurring accounts | A monthly itemised invoice that can be reconciled line by line. |
| Kitchen and licences | Orders are prepared in our licensed Dubai Science Park kitchen. ROAST LLC and CCC LLC are licensed UAE F&B companies, and everything we serve is halal. |
| Food safety | Food-safety documentation is available on request, with a procurement pack of trade licences, VAT registration and compliance documents. |
| Quote | Written, itemised, within one working day (Monday to Friday), valid for 14 days. |
| Deposit | For coffee carts and live stations, a 50% deposit (عربون) confirms the date. |
Which package fits
Published rates, before 5% VAT.
| Use | What fits | Published price |
|---|---|---|
| Department or floor, up to about 15 people | Pantry plan, Desk tier, with a bean-to-cup machine placed free on a six-month plan | from AED 599 a month |
| About 15 to 50 people | Pantry plan, Floor tier | from AED 1,150 a month |
| Meeting or delegation, 8 people or more | Coffee Break, Working Breakfast or Full Meeting Day, per head | from AED 45 / AED 55 / AED 95 |
| Boardroom or VIP table | Arabic gahwa flask with dates; karak flask, 1L (about six cups) | from AED 55 / from AED 40 |
| Public or staff event, up to about 100 guests | Half-day coffee cart: 1 barista, up to 4 hours | from AED 3,000 |
| Larger event, up to about 200 guests | Signature Bar, full day: 2 baristas, up to 8 hours | from AED 4,500 |
How an order runs
The steps are set out in how a corporate order works: enquiry, written quote, approval, confirmation of date, address and access in writing, preparation in our licensed Dubai kitchen, then one VAT tax invoice. Coffee carts and live stations need from 5 working days’ notice, and major exhibitions need 2 to 3 months. For an exhibition hall, outside food and beverage needs organiser or venue approval first, and our exhibition coffee page covers that route. The deposit is taken only once the route is confirmed and is refunded in full if the venue later declines.
Worked example: a one-day public event
A department holds a one-day open day for about 200 visitors, with the programme running two hours beyond the standard day. Using published rates only:
| Line | Calculation | AED |
|---|---|---|
| Signature Bar, full day, 2 baristas | 1 x 4,500 | 4,500 |
| Extra hours of service | 2 x 400 | 800 |
| Subtotal, before VAT | 5,300 | |
| VAT at 5% | 265 | |
| Total with VAT | 5,565 |
This illustrates arithmetic from published rates, not a quote. The 50% deposit amount, hours and menu are stated on your itemised quote.
Estimate and compare
The cost estimator adds up published prices for your headcount. It is a guide, not a quote. To compare suppliers on the same questions, use the 12 questions to ask an office coffee supplier, each with our published answer.
Delivery and set-up are in Dubai. If your entity needs supplier onboarding, choose the supplier registration option on the enquiry form and we send the procurement pack.
Related: Corporate coffee supplier in Dubai, Conferences & hotel events, Corporate FAQ.
Common questions
Do you accept purchase orders?
Yes. Give us the PO or LPO number and the billing entity name exactly as it should appear on the invoice. Every order carries a VAT tax invoice with TRN.
Is VAT included in your prices?
No. Prices are before 5% VAT, which appears as its own line on the VAT tax invoice, and there is no service charge.
What documents can you provide for supplier onboarding?
A procurement pack with trade licences, VAT registration and compliance documents is available on request, and food-safety documentation is available on request too. Choose the supplier registration option on the enquiry form.
Where is the food prepared?
Orders are prepared in our licensed Dubai Science Park kitchen using the same recipes as our cafés. ROAST is a licensed halal UAE F&B operator.
How does the deposit work for a public event?
For coffee carts and live stations, a 50% deposit confirms the date. Where a venue must approve outside food and beverage, the deposit is taken only once that route is confirmed and is refunded in full if the venue later declines.
How much notice does an event need?
Coffee carts and live stations need from 5 working days’ notice for private and corporate events, and 2 to 3 months for major exhibitions. Tell us the date as early as you can.
Keep planning
Sources on this site: Order steps · Supplier terms · Supplier checklist · Corporate hub.
Prefer a call back?
Leave your name, number and email. We reply within one working day (Monday to Friday).
- Licensed halal UAE F&B operator
- VAT tax invoice with TRN
- ROAST since 2018 · Cha Cha Chai since 2013
- Dubai-based