Coffee for universities, colleges and schools in Dubai
Education calendars are full of days that depend on a good first impression: open days, orientation, graduation, parent evenings. This page is for events, admissions and facilities teams at universities, colleges and schools in Dubai. It covers which published package suits each occasion, a worked total for an open day, and the access questions campuses raise.
Prices as published on this site on 10 October 2026, ex 5% VAT.
Quick answers
- What does coffee for an open day cost?
- A half-day coffee cart is from AED 3,000 for up to about 100 guests, and a full-day Signature Bar from AED 4,500 for up to about 200 guests, before 5% VAT.
- Which package fits
- Can you supply a staff room?
- Yes. Pantry plans start from AED 599 a month for about 15 people, and the machine is a free loan on a six-month bean plan or AED 199 a month with no lock-in.
- Package table
Typical occasions
Education buyers usually ask us about four moments in the year.
- Open days and admissions evenings, where visiting families arrive in waves and a drinks counter gives the day a focal point.
- Orientation and welcome weeks for new students and staff.
- Graduation and award ceremonies, which tend to want a Dubai-style welcome with karak and gahwa.
- Staff rooms and faculty meetings, a steady need rather than a one-off.
Which package fits
Published rates, before 5% VAT.
| Occasion | What fits | Published price |
|---|---|---|
| Open day or orientation, up to about 100 guests | Half-day coffee cart: 1 barista, up to 4 hours | from AED 3,000 |
| Larger open day, up to about 200 guests | Signature Bar, full day: 2 baristas, up to 8 hours | from AED 4,500 |
| Graduation with a Dubai-style welcome | Coffee + Karak Experience: Signature Bar, live karak and gahwa station, Cha Cha Chai street food (vada pav, samosa pav and momos) | from AED 5,900 |
| Gahwa welcome for guests of honour | Standalone live karak and gahwa station | from AED 900 a day |
| Staff room, about 15 people | Pantry plan, Desk tier | from AED 599 a month |
| Faculty or board meeting, 8 people or more | Coffee Break or Working Breakfast, per head | from AED 45 / AED 55 |
Worked example: a one-day open day
A college holds a day-long open day for visiting families and wants a karak and gahwa welcome. Using published rates only:
| Line | Calculation | AED |
|---|---|---|
| Coffee + Karak Experience, full day | 1 x 5,900 | 5,900 |
| VAT at 5% | 295 | |
| Total with VAT | 6,195 |
A cheaper route is the Signature Bar at AED 4,500 plus the standalone station at AED 900, which comes to AED 5,400 before VAT and does not include the street food. This illustrates published rates, not a quote.
Logistics questions to expect
Campuses have gates, schedules and rules of their own. We ask early and write the answers into the quote.
- Access: the gate and route for vehicles, any permits or visitor registration for the crew, and who meets us on arrival.
- Power and position: where the cart or station can stand, indoors or outdoors, and the outlets nearby.
- Timing: setup around lessons, assemblies or ceremony schedules, and pack-down.
- Dietary needs: allergies and preferences flagged ahead of the day.
- Approvals: whether the administration must approve outside suppliers, and what paperwork it wants.
We reply within one working day (Monday to Friday) with an itemised quote, confirming access, power and timing in writing. Every order carries a VAT tax invoice with TRN.
Related: Clinics & hospitals, Ramadan iftar & suhoor catering.
Common questions
Do you serve campuses in areas such as Academic City or Knowledge Park?
Those are well-known education areas in Dubai, and we name them only to show where campuses sit. Tell us your address and date and we confirm delivery, setup and timing on the written quote.
Is the food halal?
Yes. ROAST and Cha Cha Chai are a licensed halal UAE F&B operator and everything served is halal.
How much notice do you need for a graduation?
Carts and live stations need from five working days’ notice, and a 50% deposit confirms the date. Graduation dates fill early, so ask as soon as yours is set.
What does the Coffee + Karak Experience include?
Everything in the Signature Bar, a live Cha Cha Chai karak and gahwa station with a dedicated server, and Cha Cha Chai street food (vada pav, samosa pav and momos). Quantities are confirmed on your quote.
Do you issue VAT invoices and accept purchase orders?
Yes. Every order carries a VAT tax invoice with TRN, and purchase orders are accepted.
Do you serve schools outside Dubai?
Outside Dubai? Dubai is our home, but enquiries from Abu Dhabi, Sharjah and the rest of the UAE are welcome. Tell us the address, date and headcount and we confirm what we can do, with travel, crew and logistics shown on your written quote.
Keep planning
Sources on this site: Cart hire · Cart cost · Corporate hub.
Prefer a call back?
Leave your name, number and email. We reply within one working day (Monday to Friday).
- Licensed halal UAE F&B operator
- VAT tax invoice with TRN
- ROAST since 2018 · Cha Cha Chai since 2013
- Dubai-based