Coffee for client appreciation and customer days in Dubai
A client appreciation day says thank you in person, and a hot drink in the hand is the quickest way to make guests feel looked after. This page is for marketing, sales and customer-experience teams in Dubai who host customers at a showroom, a branch or the office. It sets out the barista bar, the gahwa and majlis options and the branding add-on from our published rates, with a worked example you can check before asking for a quote.
Prices as published on our coffee cart cost and gahwa and majlis pages on 9 October 2026, ex 5% VAT.
Quick answers
- What does coffee for a customer day cost?
- A half-day cart with one barista, up to 4 hours and about 100 guests, is from AED 3,000. A gahwa flask with dates is from AED 55. Both are before 5% VAT.
- Formats and prices
- Can the cups carry our branding?
- Yes. Custom branding on cups, sleeves and signage is a published add-on from AED 750, ex 5% VAT.
- Branding
Which format fits the day
Choose by how guests will move through the space. A cart gives a queue and a conversation. A station lets guests help themselves. All prices are published rates, before 5% VAT.
| Format | What it is | Published price |
|---|---|---|
| Espresso Bar cart, half day | 1 barista, up to 4 hours, about 100 guests | from AED 3,000 |
| Signature Bar cart, full day | 2 baristas, up to 8 hours, about 200 guests | from AED 4,500 |
| Standalone karak and gahwa station | A live station with its own server, added to any package | AED 900 a day |
| Gahwa flask with dates | An Arabic gahwa flask for a meeting room or reception | from AED 55 |
| Majlis station | Gahwa, dates and a karak urn, self-serve in a two-hour window, minimum 30 people | from AED 45 a person |
| Hosted majlis station | A uniformed host for 2-3 hours, minimum 40 people | from AED 85 a person |
| Extra hour | If the day runs past the window | AED 400 |
Showrooms, branches and offices
The same formats work wherever you host. For vehicle and property customers, read coffee for car dealerships and showrooms and coffee for real estate launches. If the day is part of a larger programme in a hotel or venue, see coffee for conferences and hotels. A cart sets up indoors or outdoors, and the setup needs are confirmed on your quote.
Gahwa and majlis for a warmer welcome
Arabic coffee with dates is a familiar way to greet guests in Dubai. Published majlis totals for the station, before 5% VAT, are unit price times guests:
| Guests | Majlis station (from AED 45 a person) | Hosted majlis (from AED 85 a person) |
|---|---|---|
| 30 | AED 1,350 | minimum 40 guests |
| 50 | AED 2,250 | AED 4,250 |
| 100 | AED 4,500 | AED 8,500 |
Full details are on the gahwa and majlis service page.
Adding your brand
Custom branding on cups, sleeves and signage is a published add-on from AED 750, ex 5% VAT. It turns the cart into part of the day’s identity, and the cup goes home with the guest. The artwork and the final amount are confirmed on your quote.
Worked example: a customer day for 100 guests
A showroom hosts 100 customers for a morning. It books a half-day cart with branded cups and two gahwa flasks with dates for the VIP room. Using published rates only:
| Line | Calculation | AED |
|---|---|---|
| Espresso Bar, half day | 1 x 3,000 | 3,000 |
| Custom branding, from | 1 x 750 | 750 |
| Gahwa flasks with dates, from | 2 x 55 | 110 |
| Subtotal, before VAT, from | 3,860 | |
| VAT at 5% | 193 | |
| Total with VAT, from | 4,053 |
This illustrates arithmetic from published rates, not a quote. Delivery for the flasks follows the published terms of AED 250 minimum per delivery, free above AED 500 and a flat AED 40 below that. A majlis station for the same 100 guests would be from AED 4,500.
Plan the rest of the day
The coffee cart estimator adds up a cart from the published rates and is a guide, not a quote. For bigger programmes, the complete guide to event coffee in Dubai covers the planning in full.
Send the date, address, headcount and whether you want branding. A 50% deposit (عربون) confirms the date and carts need from 5 working days’ notice. We reply within one working day (Monday to Friday) with an itemised quote. Delivery is within Dubai.
Related: Car dealerships, Real estate launches, Conferences & hotels, Gahwa & majlis.
Common questions
How much is a barista bar for a client day?
A half-day cart with one barista is from AED 3,000 for up to 4 hours and about 100 guests, and a full day with two baristas is from AED 4,500 for up to 8 hours and about 200 guests, before 5% VAT. Each extra hour is AED 400.
What does a gahwa flask cost?
An Arabic gahwa flask with dates is from AED 55, before 5% VAT. It suits a meeting room, a VIP area or a reception table.
How is a majlis priced for customers?
A majlis station is from AED 45 a person with a minimum of 30 people, and a hosted station is from AED 85 a person with a minimum of 40. For 100 guests that is from AED 4,500 and from AED 8,500, before 5% VAT.
Can our logo go on the cups?
Yes. Custom branding on cups, sleeves and signage is a published add-on from AED 750, before 5% VAT, and the final amount is confirmed on your quote.
Can this be done at our showroom or branch?
Yes, anywhere in Dubai the cart can reach, indoors or outdoors. Tell us the address, floor and access details and the quote confirms the setup in writing.
How much notice and deposit do you need?
Carts need from 5 working days’ notice, and a 50% deposit (عربون) confirms the date. We reply within one working day (Monday to Friday).
Keep planning
Sources on this site: Cart cost and branding · Gahwa and majlis · Cart packages.
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Leave your name, number and email. We reply within one working day (Monday to Friday).
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- ROAST since 2018 · Cha Cha Chai since 2013
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