Planning guide

How to plan coffee and karak for a 50 to 200 person event in Dubai

Choosing coffee for a corporate event of 50 to 200 people comes down to headcount, hours and how much service you want on the day. This guide lines up every format we publish, with its stated capacity and starting price, so you can shortlist before you ask for a quote.

Prices as published on this page on 9 October 2026, ex 5% VAT.

Quick answers

Which option suits 50 to 200 guests?: A karak station from AED 900 a day, a majlis station from AED 45 per person, or a coffee cart from AED 3,000.; Pick by headcount
How many guests can one cart serve?: A half-day cart is built for about 100 guests and a full-day cart for about 200.; Capacities
When do I get a quote?: Within one working day, itemised.; Timeline
How early should I book a cart?: Coffee carts and live stations: from 5 working days' notice for private and corporate events; 2–3 months for major exhibitions (approvals, badges and power orders take time).; Timeline

Pick by headcount

Capacities below are the ones we publish. Where none is published, the row says so rather than guessing. Prices are before 5% VAT and are the Dubai-delivered prices.

Option	Good for	Published capacity	From
Flask, 1L karak or saffron chai	A small meeting or a desk	About 6 cups	AED 40
Karak tray	A team of around 10	10 cups	AED 250
Trays by headcount	10 to 100 people	10 people 1 tray, up to 100 people 10 trays	AED 250 to AED 2,500
Live karak and gahwa station	A staff party or reception	Sized on your quote	AED 900 a day
Majlis station	Groups of 30 or more	Minimum 30, two-hour window	AED 45 per person
Coffee cart, half-day	About 100 guests	1 barista, up to 4 hours	AED 3,000
Coffee cart, full-day	About 200 guests	2 baristas, up to 8 hours	AED 4,500
Coffee + Karak Experience	A full-day showpiece	Signature Bar, live karak and gahwa station, Cha Cha Chai street food	AED 5,900

For events with a stand or an exhibition floor, see the exhibition coffee cart page. For a live karak station run by the karak specialists, see Cha Cha Chai's live karak station.

How the formats compare

Trays and flasks are the lightest option: they are delivered and priced by headcount. A live karak and gahwa station adds a staffed service point from AED 900 a day. A majlis station suits a gathering that wants gahwa, dates and a karak urn in a two-hour window. A coffee cart is a full barista bar and is priced per package, so it makes sense when many guests want freshly made espresso drinks.

Most events of 50 to 200 people end up with one of three set-ups: trays by headcount, a karak station plus a cart, or the Coffee + Karak Experience. The table above lets you test each against your numbers before you ask for a quote.

Timeline: what to settle and when

Send a brief. Quotes and itemised proposals within one working day. Use the quote form or the call-back form below.
Book the date. Coffee carts and live stations: from 5 working days' notice for private and corporate events; 2–3 months for major exhibitions (approvals, badges and power orders take time). Book early for major dates.
Confirm it. Coffee carts and live stations: A 50% deposit confirms the date; POs accepted.
On the day. Delivery, setup and teardown in Dubai are included in the coffee-cart rates.
If you order trays or flasks instead. Trays and flasks: same-day to nearby Dubai offices when ordered in the morning. Delivery in Dubai for trays and flasks: AED 250 minimum per delivery, free delivery above AED 500, flat AED 40 below that.

What a good quote should show

Ask for the format, the hours, the headcount it is built for, each add-on as its own line (an extra hour is AED 400 and an extra barista AED 600) and the VAT line. Our written quotes are itemised so you can compare them with any other supplier's.

Checklist before you ask for a quote

☐ Headcount, and whether it can grow
☐ Date and hours
☐ Venue address and access. Tell us the venue; we confirm what the setup needs on your quote.
☐ Company name, VAT and TRN details, and your PO if you use one
☐ Cups and branding needs (custom branding starts at AED 750)
☐ Dietary needs. Everything we serve is halal.

Four planning tips

Confirm the headcount before choosing a cart size, because the half-day and full-day packages are built for different crowds.
Settle major-show and busy-season dates early. Approvals, badges and power orders take time.
Ask for an itemised quote so each line can be compared.
Compare units, not headlines: a price per tray, per person and per package are different things.

Get a quote for your event Prefer a call back?